Next, when the Outlook Options window comes up, click Mail > Signatures. To set this up in Outlook 2010, you need to open the program and head to File > Options. Make Email Signature Display When Replying or Forwarding Outlook 2010 Click OK.įor older versions of Outlook just follow the instructions below. Then, if you have multiple signatures for different accounts, select the signature you want to use for New Messages, Replies, and Forwards. On the right, click the Signatures button. Then click on Mail from the column on the left.
This article was originally written in 2012 but the concept is the same in modern Outlook 365. You can access the settings of your Outlook app by clicking the account profile icon on the upper left and then the “settings” icon (gear) at the bottom of the tab.Signature Display When Forward or Reply in Outlook If you want to add your signature to your iPhone or Android, make sure that you have downloaded the latest version of the Microsoft Exchange/Outlook app, and then sign in. Step 1: Downloading Microsoft Exchange/Outlook Whether you’re commuting or working on the weekend, sending emails from our phones is commonplace, and adding your personal signature is much better than having the default “sent from iPhone” or “download Outlook” message at the bottom. Have you updated yours? Adding a signature from your phone More: Microsoft’s new Outlook client is live. To test, send a mock email to yourself or a colleague. Step 6: TestĪll of your outbound emails should now include your personalized signature. Whichever you decide is a personal preference.
There may be moments when you’d rather not include your signature, like in a quick response email or when you’re forwarding a message to a coworker. That is, deciding whether you want to attach your signature to new messages, replies and forwarded messages, or both. Step 5: Setting a default signatureĪfter hitting “save,” you will also have the option to select a default signature.
Once you have perfected and customized your signature, select “save.” All of your outbound emails should now include your personalized signature. Screenshot by Christina Darby/ZDNet Step 4: Saving An example of what an email signature can look like with a hyperlink.
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